Jean Carder

The agenda for the meeting included several key items for discussion and action. Department reports covered the initiation of the 2027 budget process, consideration of the 2026 Annual Concrete Priorities List, and review of summer help pay and employee clothing allowance. Administrative items included a recommendation for negotiating a contract for Municipal Attorney Services, moving forward with the final upgrade for the Sewer SCADA System at the Louisburg Lake Lift Station, and adopting the Governing Body Handbook. The Council also addressed the annual membership renewal for the League of Kansas Municipalities and discussed a concept paper regarding a Pedestrian Hybrid Beacon (PHB) funding opportunity.

The meeting agenda included standard items such as the call to order, adoption of the agenda, financial reports for Fox Hall and the Cemetery, and general reports on Fox Hall usage and cemetery matters. New business focused on the selection of Cemetery Software, and old business addressed updates on the Cemetery Software selection and the Display Case status.

The Council conducted a regular session following an agenda amendment that involved moving a discussion item regarding Countryside Drive. Key discussions included a request from Summer Blessings to waive fees for using the Fox Hall Community Center and close a portion of a street during June and July for a children's meal program, which the Council approved waiving the fees. The Chamber of Commerce overviewed its accomplishments and requested continued annual support of $15,000, which was approved. Public Works received approval to proceed with sewer point repairs with Kissick Construction for $31,299.98, and to select Wallace Design Collective for engineering services for police/fire station parking lots, not-to-exceed $60,300, as they followed the RFP scope. Under the Administrator's Report, discussions centered on Countryside Drive access, traffic mitigation requests from the school district, and the installation of 'no outlet' and 'no parking' signs, with directives given to return with sign quantity estimates and draft ordinance language. The Council also reviewed the Governing Body Handbook draft, discussing provisions for compassionate leave and the need for a signature page. Furthermore, staff was authorized to expedite soliciting bids for a four-year land lease agreement for Lewis-Young Park following a lease dissolution notice. The 2026 Aquatic Center fees were kept the same as the previous year, and an ordinance for the 2026 garage sale sign moratorium was approved. The meeting included two separate executive sessions to discuss individual employee performance.

The document contains the agenda and minutes for two separate Planning Commission meetings. Discussions included the potential delay of officer elections until appointments are finalized. Key business items covered the consideration of a Lot Split Text Amendment, including complexities surrounding splitting duplexes after construction versus adhering to regulations requiring splits prior to building permits. The commission addressed subdivision inspection procedures, particularly concerning Rolling Rock Reserve utilities acceptance and street light installation. A site plan for the Hound Lounge was approved with specified stipulations regarding exterior materials and construction. Additionally, a revised site plan for JV fields was approved, stipulating that the parking lot must be constructed and completed before final occupancy. Budget considerations for 2027 and the 2026 Planning Commission Calendar were noted for discussion at a joint workshop.

The City Council meeting included the approval of an amended agenda, which incorporated the purchase of three laptops and the selection of an interview committee for city planner and city attorney searches. Key financial matters involved the adoption of the annual GAAP Waiver & Resolution for the year ending 2025 and the receipt of the Quarterly Composition of Cash report. Public Works discussions led to the approval of the 2026 Street Repair List for feedback solicitation and the purchase of a new City Hall copier/printer not to exceed $7,700, plus maintenance. Approvals were also granted for installing roll-up doors at the Aquatic Center and purchasing a new diving board. The Police Department received approval to purchase three Stalker radar systems. Regarding traffic management, alternatives for the Broadway Crossing closure during Summer Blessings events were discussed, favoring limiting parking spots to improve sightlines over a full closure. The Administrator's report covered the unbudgeted purchase of three laptops for the municipal court system, which was ultimately approved, and deferred decisions on reviewing the Draft Employee Handbook until a new City Attorney is in place. The Council also approved visual equipment purchases for the Council chambers, a Hay/Land Lease Agreement for Lewis-Young Park, and established the composition of interview committees for the Planning and Development Director and City Attorney positions. Two executive sessions were held to discuss security measures and personnel matters of non-elected staff.