Heidi Hicks

The agenda for this meeting includes a Regular Session with items under the Consent Agenda, which covers approval of the Regular Board Meeting Minutes from December 9, 2025. The agenda also features a Staff Presentation on the Popular Annual Financial Report, Finance Reports for December 2025 and the Quarterly Investment Report. Old Business is scheduled, followed by Local Contract Review Board discussions regarding Special Procurement Requests. New Business items include a first reading of Board Policy Section 7 (Operations), Civil Service Commissioner Reappointments, and discussion of the Station 67 Design Build Contract. The Chief's Report covers updates on Capital Projects, new hires, retirements, legislative matters, and district events. An Executive Session is planned to discuss labor negotiations.

The meeting agenda included a Regular Session and an immediately following Annual Board Workshop. Key discussion items for the regular session included the Finance Report for October 2025, covering the General Fund balance, various fund activities, and the Quarterly Investment Report. Old Business involved the second reading of Board Policy Section 5 (Training Division). New Business included the first reading of Board Policy Section 6 (Fire Chief Role and Executive Functions) and the purchase of a Bailout Device. The Chief's Report covered new hires, promotions, retirements, Employee of the Quarter for Q3 2025, district events, and updates on capital projects (Stations 20, 35, 62, 67, and the Training Center Administration Building), the launch of the 'Between the Tones' podcast, and the implementation of HAAS Alert technology.

The Tualatin Valley Fire & Rescue 2023-2028 Strategic Plan provides a roadmap for creating safer communities through prevention, preparedness, and effective emergency response. It is guided by a mission to enhance community safety and a vision centered on protection, education, resource sharing, and inclusion. The plan outlines three overarching goals: advancing a healthy organization, enhancing organizational performance in emergency response and risk reduction, and carefully evaluating and executing emerging opportunities, all while adhering to core values of safety, performance, professionalism, inclusion, and customer service.

The agenda includes an oath of office and election of officers, followed by a consent agenda. The meeting will feature recognition of service pin awards and a public participation segment. Staff will present reports, including a finance report and a quarterly investment report. Old business will be discussed, and the Local Contract Review Board will review a special procurement resolution. New business includes a first reading of the personnel policy, property purchase for a new fire station, and civil engineering services for a station. The Chief's report covers capital projects, promotions, retirements, fireworks activity, Nike donations, a conflagration update, rescheduling of the October board meeting, and district events. The meeting will also cover director's reports, items not listed on the agenda, and an executive session to discuss legal issues with the Executive Officer's contract.

The meeting included a finance report, which reviewed the General Fund balance, property tax payments, expenditures, personnel services, and capital projects fund. The board approved the second reading of Board Policy Section 5 (Training Division) and the first reading of Board Policy Section 6 (Fire Chief Role and Executive Functions). The board also authorized the purchase of 300 CMC Rescue Lever devices. The Chief's report included new hire and promotion announcements, retirement announcements, the Employee of the Quarter, and district events. Directors discussed re-engagement with the Oregon Fire District Directors Association and outreach to local mayors.