Garret Dubois

The meeting covered staff reports including updates on field maintenance such as irrigation inspections, replacement of missing wildlife signs, repair of damaged bricks and concrete hazards, and the installation of holiday lighting. Landscape management activities, including pond mowing and tree trimming, were reviewed, along with irrigation reports noting minor sprinkler head breaks. Key business items included the approval of resolutions to designate officers (Resolution 2026-01) and appoint authorized signatories for bank accounts (Resolution 2026-02). The Board also approved Resolution 2026-03 to amend the annual meeting schedule, shifting regular meetings to the fourth Wednesday starting in January 2026, and Resolution 2026-04 to declare general election seats for the November 2026 ballot. Additionally, the Fiscal Year 2025 Goals & Objectives were authorized for execution, and the Board of Supervisors was appointed as the Audit Committee to handle the upcoming FY25 audit RFP process. The Board discussed potential acquisitions of optional volunteer coverage insurance and new financial crime coverage insurance, planning to speak directly with the insurer, Egis. Financial reports, including the approval of check registers for August, September, and October, were reviewed.

The meeting included separate sessions for the Audit Committee and the Board of Supervisors. The Audit Committee agenda focused on selecting audit evaluation criteria. The Board of Supervisors' agenda included discussion items regarding Volunteer Coverage Insurance and Financial Crime Coverage Insurance, which involved presentations on details, statutes, and coverage benefits. Staff reports covered updates from the Field Manager, Landscape Manager (including reports for November 2025 through January 2026 and irrigation inspection reports), and Sitex Aquatics. Business items included the consideration and approval of resolutions concerning the designation of officers, appointing authorized bank signatories, amending the annual meeting schedule to move regular meetings to the fourth Wednesday starting in January 2026, declaring general election seats for November 2026, approving Fiscal Year 2025 Goals & Objectives, appointing the Board of Supervisors as the Audit Committee, and a discussion on insurance coverages. Financial reports included the approval of the Check Register for August, September, and October 2025, along with the Balance Sheet and Income Statement.

The meeting agenda for the Board of Supervisors included several key considerations. Specific items involved declaring a vacancy in Seat 3, pursuant to an election notice, and the subsequent election of officers. Discussions were scheduled regarding cleanup related to Hurricane Milton and the acceptance of the Fiscal Year 2024 Audit Engagement Letter with Grau & Associates. Staff reports covered updates from the Attorney regarding human trafficking attestations in contracts, an Irrigation Inspection Report (August and October), discussion of the Egis Insurance Report, and proposals for irrigation repair and dog waste station servicing. Financial reports included approval of check registers for August, September, and October, as well as review of the Balance Sheet and Income Statement.

The agenda for the Board of Supervisors Meeting included several key items. Discussions were planned regarding access card resets and staff reports covering a memorandum from the attorney regarding wastewater and stormwater needs analysis, and a proposal from Landmark Engineering & Surveying Corporation to prepare a stormwater analysis report. The field manager's report covered updates on lighting installation, signage repairs, amenity area maintenance, and upcoming landscape enhancement projects. Financial matters on the agenda included the approval of check registers for October, November, and December 2021, as well as the balance sheet and income statement.

The agenda includes roll call, supervisor requests, and audience comments. It also involves the approval of minutes from the February 7, 2024, meeting and consideration of Resolution 2024-04, which approves the proposed budget for Fiscal Year 2024-2025 and sets a public hearing. Staff reports from the Attorney, Engineer, Field Manager, and District Manager are also on the agenda, covering field reports, oak tree installation proposals, filing of Form 1, and mandatory ethics training for board members. Financial reports include the approval of check registers for February and March 2024, the February 2024 balance sheet and income statement, and the February 2024 special assessment receipt schedule. The agenda also lists supervisor requests, general audience comments, the next board meeting date, a closed security session, and adjournment.