Douglas Choate

The meeting was called to order, noting the absence of two directors, and the agenda was approved. Financial matters involved accepting the payment of claims and approving the unaudited financial statements for the period ending December 31, 2025, as a consent agenda item. Under current business, the Annual Administrative Resolution for 2026 was discussed, approved, and signed. An update was provided on the Butler Building project, indicating progress with design documents expected by the end of the month. It was determined that the roles of the board of directors would remain unchanged. Operations reports covered golf course activity, including the availability of 2026 memberships; updates on golf maintenance, such as receiving estimates for water line replacement and issuing an RFP for an Event Center; operational changes at Callahan's (now closed Mondays and Tuesdays); and Recreation Center activity, including upcoming Spring sports preparation and ongoing building improvements. Parks and Trails reported waiting on county feedback for the Battlement Parkway Trail and highlighted participation in CPRA events. The Manager reported on the submission of the Boundary Line adjustment application for Monument Gulch and confirmed the completion of 2025 Director Evaluations.

The board meeting addressed administrative matters, including approving the absence of one Director and the agenda for the current meeting. Financial matters involved the approval of the Consent Agenda, which included accepting the payment of claims and the unaudited financial statements for November 30, 2025. Current business focused on adopting the 2026 PBMPRD Budget and approving related resolutions to set mill levies and appropriate sums, pursuant to Colorado Revised Statutes. Operations reports detailed golf course performance with a 22% increase in rounds played, golf maintenance updates including equipment repair and quotes for snow guards, and plans for Callahan's to build a full calendar for 2026 featuring new events like yoga sessions and cooking classes. The Recreation Center reported steady memberships and attendance, while Parks and Trails updates mentioned installing a shade structure and a new dog waste station at Sunset Park, as well as a new weir installation in Daisy Ditch. The Manager's Report noted that the Boundary Line adjustment application for Monument Gulch has been filed, director evaluations are in progress, and the annual report is scheduled for completion by February 2026.

The agenda for the meeting includes several administrative matters such as discussing and approving the current agenda and excusing Director Palcer's absence, following public comments. Financial matters for consent include reviewing the Financial Managers Report, accepting the payment of claims, and accepting the Financial Statement for December 2025. Key business items involve addressing the Annual Administrative Resolution 2026, providing updates on the Butler Building, and discussing officer positions. Operations discussions are scheduled for the Battlement Mesa Golf Club, covering the Director of Golf, Director of Golf Maintenance, and Director of Food and Beverage positions, alongside discussions concerning the Grand Valley Recreation Center and Programs, and Parks and Trails.

The Parachute/Battlement Mesa Park and Recreation District's budget for Fiscal Year 2026 focuses on maintaining fiscal stability, prioritizing essential services, and strategically investing in long-term goals. Key features include balancing enterprise funds, maintaining sufficient reserves, and addressing priority capital projects. The budget reflects declining property tax revenues due to lower oil and gas revenues, with conservative revenue projections and controlled operating costs. Technology modernization and employee development are also prioritized, along with the expansion of services such as event catering. Capital improvements include upgrades to the Grand Valley Recreation Center indoor pool and shaded seating areas at the Golf Club.

The meeting addressed financial matters, including challenges in transferring payroll from QuickBooks to NetSuite. The board reviewed and discussed the PBMPRD Budget for 2026, focusing on revisions for cart paths and strategic staffing transitions at the Recreation Center. Updates were provided on the Butler Building project, including the contracting of FCI as the Construction Manager and revised cost estimates. The Cottonwood/Callahan Final Master Plan was presented, with discussions on aligning with the Town of Parachute and the Grand Valley Park Association for recreational development. An update to the Code of Conduct was reviewed to strengthen enforcement measures against threatening behavior. Director's reports covered golf course performance, maintenance, Callahan's operations, recreation center programs, and parks and trails projects. The manager reported on the boundary line adjustment and grant statuses.