Doug Emery

The meeting agenda includes discussions on advertising income at the Bill Rice Memorial Soccer Complex and updates regarding the SYSA organization. Unfinished business items encompass the designation of bond funds, updates on the Bishop property purchases and the 700 block of W South Street, as well as property purchase and complex issues. New business topics cover legislative updates, fiscal transfers to the Pool Account, amendments to the appropriation ordinance, staff appointments and salary schedules, the preliminary budget, banking documentation, audit engagements, social media policy development, bid notices for athletic uniforms, and the administration of the Roger Herrin Trust. The Risk Management and Loss Control Committee will also review recent incidents and safety concerns, followed by departmental reports.

The meeting agenda includes a closed session for personnel matters and legal deliberations, alongside several unfinished business items such as the designation of bond funds, pool maintenance, and various property-related acquisitions and potential donations. New business topics cover an incident involving an association board member, website ADA compliance, and tennis court repairs. Additionally, the Risk Management and Loss Control Committee will convene for a foundation course, and department reports will be presented by the Director, Recreation, and Maintenance departments.

The agenda for the regular meeting includes the roll call and public comments. The consent agenda covers the approval of December 2025 Board Minutes, approval of bills from December 16, 2025, through January 12, 2026, and approval of the unaudited financial reports for December 2025. A closed session is scheduled to discuss closed session minutes and personnel matters, followed by reconvening to open session to potentially discuss and approve related resolutions. Unfinished business items include the designation of remaining 2022 Bond Funds, designation of 2025 Bond Funds, pool maintenance solutions based on an engineering study, updates on Bishop Property purchases, and property purchase discussions for the Harrisburg Supply Building and Church of Christ, as well as an internal job posting for Maintenance Director. New business items involve discussing the OSHA Form 300A summary, filing economic statements of interest pursuant to the Illinois Governmental Ethics Act, and discussing/approving the Bill Trees Memorial Pool Annual Finances, including the 2025 Financial Recap. The agenda also includes reports from the Risk Management and Loss Control Committee and departmental reports.

The agenda includes discussions and potential approvals for designations of bond funds, updates on the 2022 OSLAD Grant, including an audit engagement letter and AUP, and updates on the DCEO Skatepark Grant. The board will also discuss updates on the Lincoln St Property land survey, IAPD Legislative Updates, and the pros and cons of the Park District running Recreation Sports Programs, including resolutions for administering HYA Rec Sports Programs and establishing a Soccer Affiliate Association Agreement. New business includes discussing and approving the FY2023 Audit, the FY2023 Illinois Annual Financial Report (AFR), the 2024 Board Calendar of Monthly Meetings, and the 2024 Park Holiday Schedule. The Risk Management and Loss Control Committee will discuss safety concerns and the IPRF Safety Grant 2024.

The agenda includes updates regarding COVID-19, soccer parking options, and the purchase of additional property. It also covers the approval of Ordinance 2020-1120 for levying taxes, using bond project funds to pay off bond debt, a tax anticipation warrant loan, and the Statement of Receipts and Disbursements for FY July 2019 through June 2020. Additionally, the agenda includes discussion of the 2021 proposed board meetings date, time, and location, as well as risk management and loss control committee meeting.