Denny Oats

The meeting included discussion and action on several key items. The treasurer's report was reviewed, including approval of reimbursements and payment of monthly bills and invoices. Monthly reports were received from Ables Springs, College Mound, Elmo, and Terrell Volunteer Fire Departments, covering financial matters, training, management activities, and emergency operations. Service Agreement amounts were discussed and distributed for signing, and the 2024-25 audit was approved. Commissioners also discussed terms of office expiring at the year-end. The potential purchase of a Pierce Fire Engine for College Mound VFD and the progress on the station at Shadow Lakes were also addressed, as well as the completed renovation to the Elmo VFD station.

The meeting included discussions and actions regarding financial matters, monthly reports from various volunteer fire departments, and progress on station renovations. Approvals were given for reimbursements, payment of monthly bills and invoices, the monthly financial report, and the quarterly investment report. The board reviewed and considered the 2025-26 Service Agreements, the purchase of a Pierce Fire Engine for College Mound VFD, and the continuation of financial and board reports from Terrell VFD. Additionally, they approved and signed the Engagement Letter for the 2024-25 ESD Audit and discussed required training hours for Commissioners and the upcoming Annual SAFE-D Conference.

The meeting included administrative matters such as the review of previous minutes and reports from the Treasurer concerning reimbursements and monthly bills, including first contract payments to multiple VFDs and expenses related to the Shadow Lakes station construction. Monthly reports detailing call volumes, response times, and training activities were received from Ables Springs VFD, College Mound VFD, Elmo VFD, and Terrell VFD for November operations. Key action items involved financing for Ables Springs VFD's new engine, with the District agreeing to contribute $150,000.00 towards the down payment, and the approval to pay off a 2017 engine loan for Terrell VFD. The board also approved the 2024-25 Compiled Financial Report for Terrell VFD and discussed outstanding year-end items needed from other departments, as well as the progress of the Shadow Lakes Station.

The meeting agenda outlines several administrative actions, including the approval of statements and oaths for appointed commissioners and the election of Board officers. Reports scheduled include monthly updates from the Treasurer and from the Ables Springs, College Mound, Elmo, and Terrell Volunteer Fire Departments covering financials, operations, and call volumes. Key discussion and action items involve the approval of compiled financial statements for College Mound VFD and Elmo VFD, discussion regarding 2026 financial requests from individual Volunteer Fire Departments, progress review for the station at Shadow Lakes, renewal of the Treasurer's bond, updating bank account signature authorizations, and commissioner training compliance status.

The agenda for the meeting includes administrative matters such as the review and potential approval of the February 10, 2026, meeting minutes. Reporting items encompass monthly reports from the Treasurer, covering reimbursements, bill payments, and financial reports, as well as operational and financial reports from the Ables Springs, College Mound, Elmo, and Terrell Volunteer Fire Departments. Discussion and action items include reviewing the progress on the station at Shadow Lakes, discussing the Terrell VFD building, reviewing the Records Management Program, and setting the date and time for the next meeting.