Cora Lanclos

The meeting was scheduled to include a driving tour of Portland Housing Authority properties, but it was not called to order due to the absence of a quorum.

The board discussed the onboarding of a finance consultant and the stabilization of financial systems, including RealPage implementation. Topics covered included the interim executive director report on demographics and housing issues, development updates on property rehab projects, and the creation of an interim parking and towing policy. The board also established new training requirements for commissioners, including ethics, cybersecurity, and freedom of access act training. Additionally, reports were provided on human resources, resident services, and the social housing task force.

The Board of Commissioners received a staff introduction for the Resident Transition Specialist role and reviewed an audit presentation from CBIZ regarding financial statements. The Executive Director provided updates on staff changes and ongoing projects. Committee reports were presented, including an overview of financial information and updates on development projects and resident services. The Board approved several resolutions, including the acceptance of the Administrative Plan, the Admission and Continued Occupancy Plan, the Capital Fund Plan, and the Annual Plan for submission to HUD. Additionally, the Board authorized the new Deputy Executive Director as a signatory on various bank accounts for the organization and its related entities.

The board meeting agenda includes the appointment of a new President, Treasurer, and Secretary, and the authorization of a new signatory for corporate bank accounts. Key discussion items involve a resolution for the acquisition and financing of property at 879 Congress Street and a funding update for Harbor Terrace, including options to address unexpected cost increases related to construction and lease-up delays.

The committee meeting agenda includes a discussion on the reorganization of the Portland Housing Development Corporation, Portland Housing Services Corporation, and State Street Housing Preservation Corporation. The session involves a review of the financial status of the PHA and PHDC, including income, expense statements, and performance indicators. Additionally, the agenda covers a project summary for 879 Congress Street, an update on development projects, and a presentation on software engagement findings and interim financial support.