Chris Allen

The Board of County Commissioners addressed several resolutions and agreements. Key actions included approving the payment of bills totaling $2,102,468.18 via Resolution Number 58-15. The Board approved submitting a $70,000 grant application to the Dave Thomas Foundation for Adoption to fund an adoption recruiter for the Wendy's Wonderful Kids program. A Service and Support Agreement with Biometric Information Management (BIM) was executed for maintenance support on equipment used for BCII access. An amendment was executed to a Purchase of Service Agreement with Lighthouse Youth Services, Inc., adding New Beginnings Girls Group Home services. A Participation Agreement with the CCAO Service Corporation and OCDA regarding CLEAR Services for location lookups was executed. Grants of Water Easements related to the SR 132/SR 48/SR 28 Water Main Replacement Project were accepted, involving compensation payments to various grantors. Change Order Number 1 was executed for the Turnberry Lift Station Elimination Project, resulting in a decrease in contract price and a time extension. Resolution Number 59-15 was adopted to convert the Combined Performance and Maintenance Bond for streets in Wolfpen Commercial Park Subdivision to the maintenance bond phase. A Record Plat Number was executed for the dedication of Laub Road acreage in Batavia Township. The bid award and contract execution for the Caudil Road Bridge Replacement Project were ratified. A request to advertise for bids for the 2015 Landslides Phase I Project was approved. Subsidy Grant Agreements for Community-Based Corrections Programs were executed with the Ohio Department of Rehabilitation and Correction for both felony (ISP and STEP) and misdemeanor (ISP and CWS) diversion programs. A Memorandum of Understanding regarding wage rate increases for AFSCME Local 2686 employees in the Water Resources Department was ratified based on 2014 evaluations. Approvals were granted for various department requests to join professional organizations and for associated travel expense reimbursements, along with financial/budgetary actions for Fiscal Year 2015. Training and travel expense reimbursements for several departments were approved. The minutes of the previous Informal Regular Session of 04/22/2015 were approved. The receipt of notification regarding a temporary traffic detour on Old SR 28 for a culvert replacement was acknowledged. A request to advertise for bids for Janitorial Services for various county facilities was approved.

The meeting commenced with the Pledge of Allegiance led by Senior Master Sergeant Ric Stamm of the United States Air Force, who was subsequently honored with certificates and proclamations from the Board and Congressman's office. Key actions included the adoption of Resolution Number 179-16, approving vendor payments totaling $2,614,254.11. The Board executed several Purchase of Service Agreements under the Department of Job and Family Services, including contracts for traditional and treatment foster care services with multiple providers (Oesterlen Services for Youth, Inc., Oasis Therapeutic Foster Care Network, Inc., Agape for Youth, Inc., St. Joseph Orphanage, The Buckeye Ranch, Necco, Inc., and Beech Acres Parenting Center), as well as an agreement with Lifespan Solutions, Inc. for Parenting Program Services, not to exceed $40,000.00. The bid award for prepaid fuel cards for Calendar Year 2017 to Speedway Prepaid Card LLC for $97,000.00 was ratified. The Board approved advertising for bids for Biosolids and Alum Residuals Disposal Services for the Water Resources Department. A contract for the purchase and installation of ten Water Source Heat Pumps for the Domestic Relations Court was executed with Peck Hannaford & Briggs Service Corporation for up to $41,500.00. Electronic subscription renewals for software and hardware updates for the Information Systems Department were approved. The bid award for a Secondary Transportation Provider for NET and At-Risk Pregnancy Transportation Programs to JMK Transportation LLC was ratified. The County Engineer's notification regarding a road closure for the Lucas Road Bridge Repair Project was acknowledged, and a Record Plat for Ivy Trails Subdivision in Union Township was executed. Change Order Number 1 to the 2016 Road Resurfacing Program, Phase I contract with Barrett Paving Materials Inc. was executed, representing an increase of $91,524.81. Resolution Number 180-16 was adopted to convert a bond phase for the Crosspointe PUD Subdivision. The release of a bond and acceptance of Silverleaf Lane as a public road in Willows Bend Subdivision was ratified. The proposal from Arthur J. Gallagher Risk Management Services, Inc. for property, casualty, and liability insurance renewal for 2017 was accepted. Financial/budgetary actions for Fiscal Year 2016, including supplemental appropriations, budget transfers, and cash advances between various funds, were approved. Training and travel reimbursement requests for personnel across several departments were also approved. An Executive Session was held from 10:53 A.M. until 12:06 A.M. to discuss personnel matters, litigation, and negotiations.

The session involved multiple key actions, including the approval of payment of bills totaling $1,401,241.31. The Board executed Purchase of Service Agreements with several providers for residential treatment, group home, day treatment, therapeutic, crisis stabilization, and youth mentoring services for children referred by the Department of Job and Family Services and/or Juvenile Court, effective July 1, 2015, through June 30, 2016. Easements for the Miamiville Sewer Extension Project were accepted, with compensation detailed for one property and donated for two others along Loveland-Miamiville Road. A Settlement Agreement regarding the Wards Corner Wastewater Treatment Plant Oxidation Ditch Repairs Project was executed with CH2M Hill, Inc., at no cost to the County. A contract was executed with Spectra Contract Flooring, Inc. for flooring installation at the Common Pleas Clerk of Courts Beechmont Auto Title Office. The request to advertise for bids for a Secondary Transportation Provider for Non-Emergency Transportation and At-Risk Pregnancy Transportation Programs was approved. The County Engineer's Record Plat for the replat of Lot Number 8 in the R.M. and Dorothy P. Burris Subdivision was executed. The Board approved the publication of a Notice of Public Hearing for the Annual Tax Budget for Fiscal Year 2016, with the hearing scheduled for June 17, 2015. The resignation of Larry Fronk from the Clermont County Transportation Improvement District (CCTID) Board of Trustees was acknowledged, and Christine Thompson was designated to fill the unexpired term. Approvals were also granted for various departments to join professional organizations and for reimbursement of related travel expenses, including a conference expense reimbursement for Commissioner Humphrey. The Board acknowledged notifications of road closures and temporary detours on Filager Road and Twelve Mile Road. An Executive Session was held to discuss employment and property matters, and upon returning to regular session, no action was taken. The minutes of the May 27, 2015, Regular Session were approved, and the session was adjourned.

The session included the designation of "Elder Abuse Awareness Day in Clermont County" for Wednesday, June 15, 2016. Key actions involved the adoption of a resolution approving payment to vendors totaling $806,575.73. Several contracts and agreements were executed, including one with Clermont Senior Services, Inc. for Adult Protective Services, and a Purchase of Service Agreement with Foundations for Living for residential treatment services. An amendment to a Subgrant Agreement with Easter Seals TriState, LLC regarding WIOA Youth Services was also executed. The Board approved amendments to the Department of Job and Family Services Personnel Policy and Classification Plan, resulting in staffing changes. Furthermore, the release of a Maintenance Bond and acceptance of a water main extension into the County Waterworks System were authorized. A resolution was ratified concerning the Collection System Rehabilitation 2016 Project, and another resolution was ratified declaring the necessity for the Plum Street Water Petition Project. A Record Plat for a replat of lots in Locust Lake Subdivision was executed. Resolutions were adopted to authorize participation in the Ohio Valley Regional Development Commission (OVRDC) for Fiscal Year 2017 and to designate appointments to the Clermont County Transportation Improvement District (CCTID) Board of Trustees. Legal counsel was authorized to represent the Board regarding a Freedom of Information Act (FOIA) request related to the CECOS International, Inc. facility. Financial/budgetary actions for Fiscal Year 2016 were approved, including supplemental appropriations and budget transfers. Training and travel expense reimbursements for various county personnel were approved. A resolution supporting the proposed Cincy Eastern I-75/71 Bypass and requesting a Transportation Study was adopted. A Site License Agreement with Mobilcomm, Inc. for radio communication equipment at the Mt. Repose Tower Site was executed. A Change Order to the communications system agreement with Motorola Solutions, Inc. concerning the County-Wide P25 radio system was executed. An executive session was held to consider personnel matters. A public hearing was held regarding the proposed annexation of 0.1963 acres from Batavia Township to the Village of Amelia.

The meeting commenced with the approval of minutes from previous Regular, Special, and Reorganization Sessions, followed by the introduction of new employees. A presentation by the honorary historian focused on a World War II veteran as part of the America 250 Celebration, leading to a brief discussion on related county events. During public participation, citizens raised concerns regarding neighbor disputes, the impact of the Federal Government shutdown on SNAP benefits, and suggestions for evening meeting times. The extensive consent agenda included approvals for numerous professional organization memberships and travel expense reimbursements for various departments, including the Coroner's Office, Common Pleas Court, Municipal Court, and Sheriff's Office. Further consent items approved blanket travel requests for the Sheriff's Office in 2026, the annual electronic subscription membership for the Hannah News Service, authorization for tuition assistance for an employee in the Sheriff's Office, an agreement for pre-paid fuel cards for the Department of Job and Family Services, execution of record plats for replats in Goshen Township, execution of a bond for sidewalks in Miami Township, release of a sidewalk bond and acceptance of streets into the Pierce Township public road system, acceptance of sewer easements in Monroe Township, and release of a maintenance bond for a sewer extension in Batavia. Personnel actions were also approved. Under the non-consent agenda, the Board adopted a resolution for the payment of bills totaling $2,308,617.62. Agreements were executed for legal services concerning labor management matters and for legal services for the Park District. A Letter of Support was executed for the 5310 Specialized Transportation Grant Application submitted by Clermont Senior Services. Designations were made for personnel authorized to execute documentation for county-owned vehicle license plates and titles, the Prevailing Wage Coordinator, representatives for the Adams-Clermont Solid Waste District Policy Committee, a County Commissioner for the Board of Revisions, a Commissioner for the Automatic Data Processing Board, Commissioners for the County Investment Advisory Committee, the Chairperson for the Records Commission, and a Commissioner for the Area 12 Chief Elected Official (CEO) Consortium, along with an alternate. Designations were also made for representatives on the Tax Incentive Review Council (TIRC) and a resolution designating the voting representative and alternate for the County Commissioners' Association of Ohio. Finally, a Commissioner was designated to serve on the Family and Children First Council, and representatives were designated for the Clermont County Land Bank. The Board held an Executive Session to discuss employment/compensation and confer with legal counsel regarding pending court actions, before adjourning.