Cheryl Ellis

The board meeting included discussions on various topics, such as the approval of the agenda, public comments, and reports on supported events during August, including the gun violence summit and the end-of-summer teens banquet. There were conversations around rescheduling a joint meeting with the city, planning for the Lights On After School event, and agenda items for a joint meeting, including transportation and space allocation. The board also discussed the passport for gun violence-related issues and the trust's strategic plan for safety. A recommendation was made for the RFP for youth mentoring.

The review team discussed questions and answers from the top three vendors: Prismatic Services, Franco Agency, and CRL Media Advertising and Public Relations. The team discussed the number of respondents the vendors were looking to survey, incentives, AI, and the vendors' backgrounds. The purpose of the meeting was for the team to make final discussions and a final recommendation to present to the board.

The workshop focused on strategic planning, involving discussions about the achievements, challenges, and future directions of the trust, particularly concerning reauthorization in 2030. Key themes included understanding the lived experiences of families, hearing from providers and stakeholders, and emphasizing the importance of a strategic plan. The listing project was discussed as a means to ensure diverse voices are heard. Updates were provided on the listening project, including data collection efforts and pivots made to adapt to community needs and participation preferences.

The committee reviewed the last three topics discussed, focusing on data collection, its usage, and protection. They discussed obtaining consent from parents or authorized individuals for collecting personally identified information from children and families. The consent statement should include why the information is being collected, how it will be used, and how it will be protected. The committee also addressed the type of information required, distinguishing between data elements necessary for reliability purposes and additional data elements for evaluation at the provider level, where participants have the option to opt-out. They touched on data security, emphasizing the use of secure systems and unique identifiers for individuals to protect personally identified information.

The meeting included discussions and updates on various topics. The board addressed the evaluation of the executive director, including considerations for a pay increase and additional vacation time. There were also acknowledgments and appreciation expressed towards the finance staff for their work during the trim process. The staff retreat was highlighted, emphasizing team building and personal connections among the staff members. Updates on the implementation of the S program were also provided.