Carolyn Dixon

Key discussions and actions taken during the meeting included an update on county .gov emails and approval for the Eco Waste Spring Clean-up dates. The board approved safety bonuses for road employees and adopted several resolutions concerning the disposal of a 2001 International 7300 Truck and the deposit of funds from OTA for Signage Control and Bridge Damage, as well as CED funds for Chainsaw Reimbursement. The meeting also addressed utility permit approval for a new tap service and the approval of pay claims, including detailed payroll and various fund expenditures. Event center contracts were reviewed. Following these items, the board entered and later terminated an executive session to discuss the employment matters concerning the Mayes County Event Center Maintenance employee, Danny Headrick, before adjourning.

The meeting addressed several key items, including the awarding of bids for Hot Mix (BID #1309), Asphalt Products (BID #1310), and Asphalt Laydown Services (BID #1311). The Commissioners approved the Sheriff Office monthly reports and the Legal Service fees for Mayes County Commissioners for the 2025-2026 period. Financial actions included approving a fund transfer and several resolutions to deposit funds from various sources into specific district accounts. Additionally, the Board approved an easement request from the United States Army Corps of Engineers for the EW 530 road and authorized the approval of Utility Permits for water, electrical, and telecommunications line installations across the county. The session concluded with the approval of pay claims and blanket purchase orders.

The primary action taken during this special meeting involved tabling the decision on Road Use Agreements for the Huckleberry Solar, Mayes Solar, and Salt Branch Solar Projects with Leeward Energy. This table action pertained to the payment of road damage, including potential Escrow Accounts, and a related traffic flow map was presented for review.

The meeting included Old Business motions to table the petition to vacate County Roads and to rescind a previous bid for the re-bid of a Chimney Rock Fire Truck with financing. Key New Business involved the approval of a Resolution authorizing the Regional Administrative Director of the Mayes County Health Department to execute instruments for purchasing real property. Further approvals included a Purchase Order for real property acquisition for the Health Department, monthly reports for the Court Clerk, Health Department, and Election Board. The Board also approved an Adair Fire Department purchase, the requisitioning and receiving officers for various departments, a resolution to surplus a Salt Spreader for District 2, and declaring Mayes County Farm Bureau Week. Additionally, approvals were granted for payment related to right-of-way damages to Powell Children's Farm, LLC, and the awarding of a bid for the demolition of two houses for the Flood Plain Buyout. Bids for asphalt products and road oils were opened but awarding was tabled. Finally, payroll claims and blanket purchase orders were approved.

The meeting involved Old Business regarding tabling the petition of James Sackett to vacate County Roads. New Business focused heavily on financial matters, including the approval of appropriations for T County and various cash accounts for Mayes County, totaling several large sums across multiple funds such as CBRI Fund, E-911 Fund, and Use Tax. The board also approved a fund transfer for District 3, a resolution to deposit a copier refund into the General Fund, an Interlocal Cooperative Agreement with the Town of Adair, a Floodplain Permit for Leeward Renewable Energy, LLC, and the addition of cameras as needed in County Offices. Further approvals included the REAP Grant Acceptance Letter and related forms, a resolution to surplus two Chevy Tahoe vehicles for the Sheriff Office and transfer them to Nowata County Sheriff Office, approval of Utility Permits for Cox Communications and Fidium Fiber installations, and approval of pay claims for various funds including 911, ARPA 2021, CBRI, and General Fund payroll claims. The board also approved blanket purchase orders and scheduled a Walk through/inspection of the County Jail with Fred Clark.