Bryant Payne

The meeting covered the approval of minutes from the September 25, 2025 session and included several operational reports. Key discussions involved the awarding of two task orders: one for SIP police motor maintenance garage renovations for $37,156 and another for environmental engineering services for the joint public safety training campus for $49,190. The committee recommended the appointment of five firms (Ardmore Rodrik, Comprehensive Construction Consulting, Inc., Carter Consulting LLC, McKissac and Ochi Joint Venture, and Milhouse Inc.) to provide project development services, subject to performance metrics and commitment to MBE/WBE goals, establishing a master term agreement not to exceed $20 million. Furthermore, the adoption of the United States General Service Administration contract with Ebuilder, Inc. was proposed to achieve an estimated 18% annual savings on construction program management software services. An amendment was proposed to extend the LCP tracker and B2G software agreement for one year with a $100,000 increase. Executive reports highlighted recent project successes, including an award for the joint public safety training campus project, and noted field order activity and a credit change order related to the C dot capital program.

The meeting commenced with roll call confirming a quorum and included a public comment period with no registered speakers. Key agenda items involved the administration of the oath of office to a new commissioner. The Audit Committee reported on the submission of the PBC's 2021 and 2020 Annual Comprehensive Financial Report to the GFOA, noting no audit adjustments or material weaknesses were found. The Administrative Operations Committee reported on 29 specialty consultant service awards, including 18 to minority or women business enterprise firms, provided updates on construction manager guaranteed maximum price reports, and recommended amendments for insurance brokerage, information technology, and copier services. This committee also ratified two change orders since the last meeting: one for work at Belmont Cregan Elementary School and a credit for unused commission contingency at the Legler Regional Library renovation. The Executive Director reported on the successful submission of the 2021 and 2020 Annual Comprehensive Financial Report and highlighted community partnership efforts, including the Cradles to Crayons backpack-a-thon. Finally, the board approved formulation requests for the Board of Education concerning the Debt Elementary School Annex project and the FY23 Energy Efficiency and Retrofit Program. A revised partial undertaking request from the City of Chicago Department of Assets Information Services for various projects, not to exceed $19,239,998.94 using TIF funds, was also approved.

The session reconvened from an executive session pertaining to the Administrative Operations Committee meeting. Key actions included a motion to accept the report provided by the executive director, which was subsequently accepted, followed by a motion to adjourn the meeting.

The Administrative Operation Committee meeting included a review of ongoing project activities. The chief of staff reported on four task orders, including geotechnical services for the Salt Dome project, environmental remediation for McCutchen, upgrades for the Persian Road West building and tunnel, and survey services for the Rosland Neighborhood Health Center. Additional agenda items involved recommending architect and engineering appointments for several AIS projects, such as JLK Architects for the Hall Library project, Rada Architects for the Central Hearing Facility, Mode Architects for the 25th District Police Station and Police Motor Maintenance Garage 4, and JGMA for the Seventh District Police Station, Chinatown Branch Library, and Chicago Public Headquarters. The committee also discussed IT clouding services with Sidnaps. A significant portion of the meeting detailed field order activity for the Belmont Craig Elementary School project, covering electrical revisions, utility relocation due to revised KMED service entrance location, and client-requested fire alarm system upgrades at Phillips High School annex. Furthermore, updates were given on installing cabinet unit heaters at Kenwood Academy High School. Change order activities included closeout credits for the Burn Elementary School project related to unused commission contingency and liquidated damages, and a change order for the Eman Elementary School annex and renovation project related to substantial completion date revisions. A detailed discussion and resolution involved the discovery of underground cavities at the new Salt Dome project, requiring targeted excavation and settlement monitoring to ensure timely completion for salt deliveries. One commissioner recused themselves from voting on the JGMA appointment due to a client relationship.

The annual meeting included the administration of the oath of office to Gery J. Chico as a Commissioner. Officers were nominated and unanimously elected for terms ending September 30, 2009, including Richard M. Daley as Chairman and Arthur M. Brazier as Treasurer. Reports from the Administrative Operations Committee covered field orders, change orders for various projects (e.g., South Water Purification Plant, Fire Stations E-18 and E-102), specialty consultant awards, and recommendations for professional services appointments. The committee also accepted the proposed 2009 Operating and Capital Budgets for the Richard J. Daley Center ($17,090,343 and $10,662,900, respectively) and the 2009 Administrative Expense Budget ($17,621,510). The Audit Committee report noted significant progress on the ongoing audit and the status of the 2007 financial statements. The Board approved several resolutions authorizing the Executive Director to issue change orders, approve contract extensions with Willis of Illinois, Inc. for insurance services, adopt the 2009 budgets for the Richard J. Daley Center and various administrative expenses, approve the 2007 Annual Report, and approve appointments for building assessment services (Altus Works, Inc.) and Design Architect for the Fire Station program (DLR Group). Furthermore, the Commission approved the transfer of eleven parcels of land related to the 12th District Police Station to the City of Chicago and approved the development of sustainable landscape guidelines and construction for four new Campus Parks.