Brian Addicott

The meeting included a brief ice breaker activity sharing Thanksgiving memories. Key business items involved the announcement of three new Oversight Committee members whose tenure will commence in the late winter of the 2025-26 committee. Additionally, staff presented a review of the 2024-25 unaudited actuals, including details on how the Measure E charter allocation was calculated. The committee also discussed potential formats and logistics for producing the annual reports.

The meeting included an introduction of members and staff, followed by project updates concerning Measure I (passed in 2014) and Measure B (updated in 2022). Updates covered completed Measure I projects like HVAC modernizations at Longfellow and Island High/ACDC, and current Measure B projects. Specific project reviews included Kofman Auditorium, Wood Middle School (noting coordination with a City street project), Encinal High School's New Gymnasium, Alameda High School Swim Center (where soil testing and environmental findings, including lead discovery, were discussed), Encinal High School Stadium/Field, and Otis Elementary School. Management noted that soil and groundwater testing will be incorporated into future projects due to past findings. It was confirmed that construction had not experienced cost impacts related to increased tariffs. Future agenda discussions requested more budget and fiscal information, with the next meeting anticipated for October or November.

The committee meeting focused on the review of project expenditures for Measure I and Measure B. For Measure I, the presenter noted that the fund balance reflects the closure of the Measure I portion of the bonds. For Measure B, expenditures and revenues were reviewed, with specific project updates provided for the AHS Pool Project, AHS fencing project, EHS Stadium Project, Lincoln MS Project, and the Otis Project. It was noted that the overall AHS modernization program is trending approximately $6 million over budget, primarily due to the Pool Project, which will be addressed by reducing the modernization allocation. Additionally, the committee reviewed the draft of the 2024-2025 Annual Report, offering feedback and agreeing on revisions, with final approval planned for the next meeting. Future agenda items discussed included the presentation of the Annual Audit and setting the tentative date for the next meeting.

The meeting included a presentation and discussion of the draft 2023-24 Staff Annual Parcel Tax Report, with committee members requesting changes to be incorporated into the next draft. The committee also worked on and unanimously approved their annual report for 2023-24. Additionally, the committee discussed the planning for a board presentation, including when the annual reports would be presented and which committee members could attend the meeting.

The meeting included discussions on the adoption of oversight committee procedures, the election of a new chair for the 2025-26 committee, a review of the 2nd interim report for the 2024-25 parcel tax program, and an update on Measure E, which will go into effect on July 1, 2025. The committee also discussed the increasing revenue from parcel taxes due to new housing and reviewed the parcel taxes' contribution to AUSD's budget and employee salaries.