Bill Pepper

The session commenced with a call to order. The primary agenda item involved a training session led by Julie Fort from Messer & Fort, which included a review of planning and zoning procedures and guidance on the scope of authority for the Board of Adjustments.

The Board of Adjustments discussed and acted upon a request for a variance at 700 Cross Fence Drive. The variance concerned abutting existing fences on the east and west sides of the property line, utilizing hog wire fence panels and t-posts. The motion to approve the variance passed unanimously.

The meeting commenced with a moment of silence and the Pledge of Allegiance. Consent items, including the minutes from January 13, 2026, and January financials, were approved. Public comments focused on proposed changes to Resolution 157 regarding public participation rules, and suggestions for the Bridgefarmer Phase II project entrance. Business items included tabling the selection of asphalt options for Bridgefarmer Road Phase II pending better numbers and evaluating options for the culvert replacement at Langston Lane and Bridgefarmer Road. Input was provided for the Bridgefarmer widening project focusing on storm water management and pipe upsizing. The council approved the bid for park furnishings (benches, tables, trash cans, pet clean up station) recommending Whirlex. Resolution 157 updating rules of procedure was approved. Donations to the LCVFD totaling $35,000 were approved. A change order up to $1,750 for the new city hall was approved, and an Interlocal Agreement (ILA) with Collin County for a $70,000 Parks and Open Spaces grant was approved. An executive session was held to discuss personnel matters and consultation with the city attorney regarding mayor/council expectations.

The key discussion during this special meeting involved considering and acting upon an Election Order for May 2, 2026, to select two council members for Ward 4. Additionally, the body discussed the question of reducing the property tax rate for 2025 to .149683.

Key discussions included the status of a sign, where a motion was passed to pay a specific amount for associated expenses, and the placement of park furnishings, noting that quotes require council approval and potential consolidation with other city purchasing agreements. The board developed a preliminary planning calendar for 2026 events and discussed the status of a CCPOS grant, awaiting written confirmation. The members reviewed identified funders and discussed potential permanent service projects proposed by an American Heritage Girl. The board also established a plan for rotating members to present monthly reports to the City Council.