Beth McAndrews

The Board of Trustees met to discuss and conduct official business, including an adjournment to executive session for the purpose of addressing probable or imminent litigation and the review of executive session minutes. The Board also reviewed a resolution concerning the potential release of certain executive session minutes and the destruction of associated recordings, although no motion was ultimately made regarding this item.

This document serves as an index or page reference guide for the Board of Trustees meeting materials, spanning 104 pages. It organizes the meeting documentation into specific page ranges to facilitate the review of meeting agenda items and reports.

Key discussions during the meeting included a calm report from the Lake County Sheriff regarding minimal criminal activity, though an active fatal accident was noted. A resident presented her qualifications and platform for a county district election, focusing on fiscal conservatism, public safety, and protecting natural resources. Another resident raised concerns regarding dangerous on-street parking on North Old Farm Road creating visibility hazards, which the Board agreed to review. Official reports covered the status of six capital improvement projects and previewed the 2026 Road Program, including drainage improvements and conceptual discussions on Deerpath Road modifications. The Director of Finance reported significantly higher than budgeted sales tax revenue, partially due to delayed state receipts. The Village Administrator updated the Board on the roof replacement project schedule, staffing strains due to an employee's absence, and the commencement of sales tax revenue sharing with Palatine per an Intergovernmental Agreement (IGA) for water allocation. The Village President proposed a trial series of entertainment events at the new Town Center Park, requesting budget approval and authorization to hire an event coordinator. The Consent Agenda approved expenditures, investment reports, and amendments to IGAs with Ela Township regarding snowplow and public work services fees. Items considered separately included the approval of an ordinance to make a 1% municipal retailers' occupation tax permanent and unrestricted, the approval of an ordinance permitting medical offices in the Deer Park Town Center planned development area (limited to 18,080 square feet), the approval of a template for right-of-way permitting agreements with fiber companies, approval of a change order for ComEd utility work at Town Center Park, and approval to add the Caselle Community Connect Online Portal for payment processing.

The meeting agenda was approved with the 2026 Road Program item scheduled before the budget discussion. Key discussions included the removal of landscape islands in cul-de-sacs within the Ferndale Woods Neighborhood as part of the 2026 Road Program, due to safety, visibility, maintenance liability, and snow removal complications. The Board decided against an immediate removal decision, opting instead to consult directly with surrounding neighbors to gauge their preference, potentially leading to maintenance agreements for preserved islands. Separately, the Director of Finance presented the preliminary Fiscal Year 2026-2027 Budget (Version 1), which the Board discussed but made no changes to at that time. Future budget reviews will adopt a roll forward format.

The meeting agenda included the Pledge of Allegiance, Roll Call, agenda approval, and a period for public comments. Key items involved public hearings for two separate petitions: the first requested a zoning variation from the 30-foot side-yard setback requirement to allow an 18-foot setback for a patio at 21980 N. Mayfield Lane, submitted by Erdmann Exterior Designs. The second public hearing concerned a request for a Special Use Permit for a Virtual Car Dealership at 20370 North Rand Road, submitted by Chaitanya Gor. The agenda also noted the approval of the Planning and Zoning Commission Meeting Minutes from December 1, 2025, and concluded with a section for any Old and/or All New Business before adjournment.