Ben Wilcox

The board discussed procedural updates regarding special education, including the revision of positions and salary increments. Reports were provided on the special education program, specifically the implementation of new BCBA and RBT positions to support students with behavioral needs. A construction report was presented, providing status updates on several projects including Waco, geothermal installations at various schools, Foley and Southern, and White Hall. The finance director provided an update on the bank reconciliation as of June 30th, investment rates, and cash flow projections for the upcoming months.

The board meeting included several key presentations and approvals. Staff members were recognized for reaching 30 years of service. A consent agenda was passed, covering claims, personnel actions, and student field trips. The Chief Academic Officer provided updates on summer school preparation, instructional focus, and professional development. Construction and renovation project reports were given for multiple school facilities, highlighting progress in mechanical and structural work. Additionally, the board reviewed financial reports, approved a favorable bond sale, established a pay date schedule, approved employee benefits plans, school fees, and collateral agreements for banking. Several change orders for HVAC renovations were also approved, noting significant cost savings for the district.

The board approved participation in the Community Eligibility Provision (CEP) program and authorized the Chief Financial Officer to manage 2025-2026 fund balances and commit or uncommit funds for various operational and capital needs. Additionally, approvals were granted for 2026-2027 school-wide fundraisers, booster events, indirect cost rates, and the setting of fidelity bond exposures for financial personnel. The meeting also included the approval of the 2025-2026 revised working budget, the 2026-2027 tentative budget, the 2026-2027 salary schedule, and the fiscal year 2027 school activity fund budgets.

The meeting included a presentation from the Madison Kindergarten Firefly Team and a special recognition for 25 years of service. Consent agenda approvals covered personnel actions, technology surplus, various out-of-state field trips, and shortened school day applications. Monthly reports were delivered regarding instruction, construction projects including the new middle school and elementary school, and financial status. Action items approved included FY27 site-based allocations, finance auditor contracts, geothermal and HVAC renovation projects, fiscal year 2026 pay schedules, insurance packages, and several specific purchase orders for technology and equipment. The board also ratified numerous staffing positions, including school resource officers, and approved several service contracts for therapy and mobility services. Additionally, the board entered an executive session to conduct the superintendent's evaluation.

The board discussed participation in the National School Lunch Program, designated fiscal year 2026 fund balances for various obligations including site-based carryover and facility maintenance, and authorized the uncommitting of funds for operational expenses. Additionally, the board approved schoolwide and booster fundraisers, established indirect cost rates for the fiscal year, and set bond exposure limits for financial positions. A revised working budget for the 2025-2026 fiscal year was reviewed, highlighting adjustments in revenue, increased transportation and operational costs, and the impact of inflationary pressures on district expenditures.