The meeting began with the Board unanimously adopting a resolution to lower the Village flag to half-staff in respect for the second anniversary of Trustee Gus Panopoulos' passing, weather permitting. Key actions included the acceptance of the Justice Court Audit Report for the period October 1, 2024, to September 30, 2025, and the subsequent retention of Skinnon & Faber to perform the next annual audit for $950. The Board renewed its membership with the Manhasset Bay Protection Committee, remitting dues while expressing ongoing concerns regarding the dues allocation method. The renewal of the annual time and material street lighting maintenance contract with Welsbach Electric Corp. for calendar year 2026, with no price increase, was approved. Operational updates covered administrative warnings issued for improper snow disposal, research into Nassau County Health Department rodent inspection requirements for demolition permits, and an update on the Propel NY Energy Project routing. The Board also noted the availability of approximately $153,000 in unused CHIPS funding. Discussions from the recent Mayors' Meeting included cable franchise agreement costs and opposition to extending mayoral/board terms beyond two years. The Board appointed two Election Inspectors for the upcoming Village Election and approved the February 2026 Abstract of Claims Number 9 for $59,865.39.

The meeting involved the approval of the November 3, 2025 Board of Trustees Meeting minutes. Key discussions included the preparation for the upcoming 2026-2027 budget, specifically addressing potential need to exceed the 2% property tax cap based on rising municipal costs. The Board authorized a public hearing for January 5, 2026, concerning a proposed local law to allow the Village to levy property taxes in excess of the established limit. A second public hearing was scheduled for January 5, 2026, to consider amending the Village Code regarding the required delivery manner for written notice of defects. Operational updates covered the execution of an Intermunicipal Agreement for paving repairs on Willow Court, the pending finalization of the Creative Snow by Cow Bay contract, the unresolved issue of a leaning tree at 132 Bournedale Road North, and the status of the Optimum Communications cable franchise agreement negotiations. The fall street sweep and storm drain cleanup was postponed by approximately two weeks. The Board also approved the December 2025 Abstract of Claims.

The meeting included two public hearings. The first authorized the Village of Plandome Heights to potentially adopt a property tax levy in excess of the limit established in New York State General Municipal Law § 3-c for the fiscal year commencing June 1, 2026, contingent upon findings during the 2026-2027 budget process. The second public hearing adopted Local Law #2 of 2026, which amends the Village Code regarding the manner in which prior written notice of defects must be delivered to the Village to commence a cause of action for injury or property damage. Operational updates included reporting on the requirement for a rodent inspection certificate for demolition permits, follow-up needed for a leaning tree issue, the signing of a new snow removal contract, and the filling of a pothole pending resident action on a retaining wall. The Board also approved the January 2026 Abstract of Claims.

The Board of Trustees of the Village of Plandome Heights will hold a public hearing regarding Bill 2 of 2025, a proposed local law authorizing the Village to authorize a property tax levy in excess of the limit established in New York State General Municipal Law § 3-c, for its fiscal year commencing June 1, 2026.

The meeting covered the upcoming Village Election and directed the Village Clerk-Treasurer to publish a notice concerning the Annual General Village Election. The board accepted the revised bid from Creative Snow by Cow Bay for Village snow removal services. Updates on Village operations included tree trimming, paving repairs, and the Bayview Circle sinkhole. The Board discussed a Website Privacy Policy, the Justice Court Audit, and approved the Abstract of Claims. The board also discussed insurance policy renewal, and occupancy matters in the executive session.