Austin Terry

The board discussed supply chain challenges regarding water meter availability and reviewed revenue impact analysis for billing changes. Key operational updates included a discussion on delays during the recent water main break and the renewal of the ORC contract for 2025-2027, which includes sewer operation responsibilities. The board evaluated bids for water tank maintenance, reviewed PFAS sampling requirements, and acknowledged a letter of support provided for a public works grant application. Additionally, the board addressed potential amendments to regulation 200.36 regarding facility definitions.

The Board discussed various operational and infrastructure matters, including water usage leak inquiries, the development of standard operating procedures for meter-related work, and connectivity issues with the district's radio system. Significant focus was placed on the risks associated with connecting private wildfire sprinkler systems to the potable water supply, along with long-term infrastructure priorities for sewer and water replacements. Furthermore, the Board explored alternative financing options, strategies for managing water billing responsibilities for rental properties, and the potential procurement of utility locating equipment to reduce contractor dependency.

The Board discussed capital improvement planning for water and sewer infrastructure, including estimated costs and coordination with the county on road restoration and cost-sharing. Funding options were evaluated, and a board member was authorized to investigate loan terms. Other key topics included a lift station maintenance evaluation, review of the Buffalo Mountain water supply agreement, potential equipment acquisitions, and drafting regulatory language for the approval of exterior fire protection sprinkler systems.

Key discussions included the necessity for a document archival system, specifically considering digitization of maps and documents, potentially utilizing a GIS system or an online archival service with search functionality. The Board discussed codifying a maximum number of board members, suggested to be seven, to prevent voting ties, and reviewed election processes. Discussions around funding involved seeking grants, having received some but not enough funding, and considering hiring a grant writer. Further items addressed included continuing work on the bedroom definition for rules and regulations, confirmation that Buffalo Mountain PFAS sampling results were below the threshold, and outlining various project planning needs such as the Lift Station, waterline replacements (Royal Buffalo Drive, Thimbleberry, Larkspur, Spring Beauty), Vault Piping, GIS implementation, and determining required engineering tasks.

The meeting included discussions on New Business items, specifically the review of the current water rate structure regarding the 6,600-gallon base rate inclusion and clarification on Buffalo Mountain's tiered billing structure. An action item was set to conduct a one-year review of the base rate change. Under Water Supply & Allowances, the incident where Buffalo Mountain failed to deliver its allocation, resulting in a credit, was reviewed, alongside current wholesale rates. The board decided to continue monitoring monthly deliveries. Under Property & Safety Concerns, the completion of the Shooting Star vault painting was noted. Old Business items included Document Archives, Safety Equipment, and Project Planning. It was noted that a quorum was not present, so no official board actions could be taken, and minutes could not be approved.