Anne Maxham

The special joint meeting with the RVS Taskforce focused on discussions concerning the Town Meeting and the Roxbury Village School building, following the Town's recent ownership of the RVS building and the subsequent process of changing over associated accounts. Task Force members provided updates on their activities and required next steps. Significant public interaction occurred, including a discussion regarding whether the RVS Task Force should be formalized as an official advisory or non-advisory committee. Additionally, a representative from the Legislature addressed topics such as property taxes and school closures.

Key discussions during the meeting centered on several topics, including updates from the RVS Task Force concerning the proposed official task force structure and member roles, requiring input from the Board by the end of the week. Public input also covered local school matters, such as the need for propane at the school and stove certification inspections, as well as road conditions and mud season preparation. The Board reviewed the Road Commissioner's report, noting equipment maintenance and plans to move forward with the Structures Grant and potentially the Paving Grant for Warren Mountain Road. In financial matters, orders were accepted, and the first MRSD lease payment was noted. Unfinished business included authorizing utility account access for the Green Lantern Solar program, discussing hiring preferences (contractor versus employee) for janitorial services, revisiting mowing bids, amending the Community Hall Project insurance coverage, and appointing members to the Municipal Planning Grant resolution. The Board accepted the resignation of the Animal Control Officer and held an executive session to discuss personnel and salary matters.

Key discussions centered on the RVS Task Force proposal to create an official advisory committee for the school and town hall building, focusing on defining responsibilities, size, and governance (advisory vs. non-advisory, elected vs. appointed). The Board also addressed the Village Revitalization Grant close-out and an issue with accessing GEARS, though no action was taken on the Amended Municipal Planning Grant Resolution. Other topics included securing janitorial services for the RVS building, offers to assist with Town Report delivery, and updates on road conditions and potential projects like a culvert on Steele Hill Road or an overlay on Warren Mountain Road. The Board reviewed financial orders and discussed unfinished business related to RVS, including ordering dumpsters, advertising janitorial services, discussing mowing bids, and determining an insurance replacement value of $3.3 million for the building. The Community Hall renovation project insurance requirement was also noted for follow-up. New business involved approving a change order for four lilacs related to the Tenney Road Bridge. An executive session was held to discuss personnel wages.

The primary discussion topic involved a joint meeting which was postponed until the next session because a key attendee was absent. There was also a report regarding a Grant Close-Out, noting that the invoice from gbArchitecture was sent to the Select Board for payment and that the final project report forms were submitted to the RPC Chair. Further steps required include Elizabeth completing the final form and the Select Board uploading the necessary information into GEARS to finalize the Grant. The chair of the Planning Commission planned to attend the subsequent Select Board meeting.

Key discussions included updates from the RVS Task Force regarding collaboration with the Planning Commission and Communication Committee, and planning for a joint pre-Town Meeting on February 21st. The Board addressed public comments concerning the new road foreman's wage and oil purchasing strategy, and road conditions, noting positive feedback on Bull Run. Business items included the approval of the Financial Report and discussion on the Otter Creek invoice. Under unfinished business, the Board addressed RVS items such as the License & Use Agreement with the Montpelier Roxbury School District for the afterschool program, and the approval of HVAC maintenance and network quotes for the school property. The Dog River Project contract amendment was executed, and bids for cemetery and town properties mowing were reviewed. The Community Hall Project bid was accepted provisionally, pending further work on HVAC quotes, with the accepted bid excluding the basement stairway modification. New business involved approving a change order for the Ladd Road Bridge and accepting the Tax Map Maintenance Contract proposal.