Alan Shear

The agenda for the regular session included several key actions and informational items. Board business involved the selection of the Board President and Vice-President, discussion of Board committee/agency assignments, receiving an oral report from PG&E regarding the final selected location of the transmission tower, and receiving a presentation from Supervisor Moulton-Peters regarding County priorities for 2026. The Board was also scheduled to receive the FY 2024-2025 Financial Audit and discuss topics for the Annual Board Retreat scheduled for January 24th. Furthermore, authorization was sought for the General Manager to contract with Hildebrand Consulting for the 2026 Five Year Sewer Rate Study not to exceed $37,500. Information items included the General Manager's report for December 2025 and updates on sewer treatment plants (SASM and SMCSD). The Consent Calendar included receiving monthly financial reports and approving the minutes of the December 10, 2025, regular meeting.

The Board of Directors held a special meeting which included an approval of the agenda and subsequent adjournment to a closed session. The closed session concerned conferences with legal counsel regarding two specific legal matters: Michael Gervais v. Tamalpais Community Services District, and Preserve Tam Valley, an incorporated association of Tam Valley Residents v. Tamalpais Community Services District. Following the closed session, the Board announced the action taken: approving legal expenditures that exceed the General Manager's contractual spending authority.

Key discussions and actions during the meeting included the selection of roles for 2025, with Director McMahon named President and Director Levine as Vice President, along with various committee assignments. PG&E provided an update confirming the final location for the new transmission tower, with foundation work starting before June 2026. County Supervisor Moulton-Peters presented on County priorities for 2026, covering topics such as sea level rise, housing, and traffic calming. The Board received an unmodified (clean) opinion on the FY 2024-2025 Financial Audit. Topics for the upcoming annual Board retreat were discussed. Furthermore, the Board authorized the General Manager to enter into an agreement not to exceed $37,500 with Hildebrand Consulting to prepare the 2026 five-year sewer rate study.

The Board conducted its annual strategic planning and goal/priority setting retreat. Discussion topics included priorities, projects, programs, budget revenues/expenses, opportunities/challenges, issues/concerns, events/activities, a SWOT exercise, general operations, and operating, capital, and administrative policies/procedures. The agenda was approved by a 4-0 vote.

The meeting included the approval of the agenda and public expression, where condolences were offered and a volunteer award recipient was recognized. Regular business featured a presentation from the Sausalito-Marin City Sanitary District regarding operations, capital projects, and the recent assumption of ownership of Sausalito's collection system, confirming that TCSD rates remain unchanged. The Parks & Recreation Commission reported on new recreation programming ideas for 2026 and provided updates on the Rock Garden mural plans and proposed improvements. The Board approved a contract amendment with CMG Landscape Architecture for additional work to revise the Cabin Masterplan based on board direction. A resolution was adopted approving a shared services agreement for TCSD to provide comprehensive District Manager services to the ALTO Sanitary District, commencing January 2026. Additionally, the Board adopted a resolution approving the second amendment to the employment agreement for the General Manager, Garrett Toy, including a 5% salary increase and 60 hours of administrative leave effective January 1, 2026. The regular Board meeting schedule for 2026, including a Board retreat date, was also approved. Information items included updates on solid waste driver start times and an upcoming PG&E community meeting report. The Consent Calendar, which included approval of monthly financial reports and the minutes of the November 12, 2025, meeting, was approved.