Abelardo Velez

The meeting agenda includes calling the meeting to order, roll call, approval of the agenda, Treasurer's Report, and Manager's Report. There are no items listed under Old Business or New Business. The meeting concludes with Good & Welfare and adjournment.

The meeting included a Treasurer's Report noting that an emergency meeting was held on December 22nd to review bids for a new accountant, with the firm PAS receiving the majority of bids. The Manager's Report detailed improvements, including new cabinetry, lighting, and artwork in the ballroom, a facelift in the women's locker room, replacement of patio seat cushions, repair of automatic entry/exit door openers, and additions to the clubhouse amenities such as a new pool table (with felt replacement) and new workout equipment. Security updates involved working with Worthington Security to install an emergency push-button alert by the pool. Landscaping enhancements are planned for the chain-link fence area and near hole number five, as well as developing a quote for the front entrance and looking into new picnic tables for the outdoor sitting area near the Golf office. Under New Business, a motion to approve the installation of fob readers/access control at Satellites 3, 4, and 5 was tabled for further research into alternatives like scan cards.

During the new business segment, the Board members discussed issues with the current accountant, JEA Financial, particularly concerning the unsuccessful transition of the proprietary accounting program to Vantaca in July 2025, which resulted in misinformation and a lack of monthly financial statements. Following the resignation of the assigned accountant, Cesar Burgos, the Board evaluated proposals from JEA and PAS Accounting. PAS was ultimately awarded the accounting services. The Board also addressed foreclosures by approving a confidential list of units for the process.

The meeting included reports on the status of the Clubhouse, which is appearing more professional for events, and updates on maintenance in the Men's locker room, Satellites area (pressure washing, roof, and pool deck), and enhancement of front entrance landscaping. New business involved discussions and unanimous approval for the remodel of the Ballroom kitchen counter/cabinets by Apple Tree Carpentry Inc., and the unanimous approval to purchase 34 LED screens for the Theater from Charly Sound Inc. for rebranding purposes.

The meeting addressed the district's financial status, noting it is under budget with investments being laddered as they renew. Discussions included the upcoming 2023/2024 Fiscal Year Budget planning and the final bond payment due in August 2024, with expectations of reduced Recreation District User Fees for owners starting October 1, 2024. The board is also considering paving the main clubhouse parking lot, with attention to ADA compliance. Upcoming community events were reviewed, and a motion was passed to request an RFP for pool maintenance. An emergency procurement invoice for fire alarm sprinkler system maintenance was discussed.