Pecan Valley Rural Water District

The meeting covered several managerial updates, including progress on the lagoon project and REAP grant funding, as well as RIG funding updates. Items planned for the January agenda include applying for a Clean Water State Revolving Fund Loan for the lagoon project, establishing a policy for fees related to damages to electronic meters/radio transmitters, and a budget discussion involving a 2.5% increase. Regarding old business, Board member training classes were scheduled for January 5th-6th. In new business, discussion focused on the 2026 Budget proposal, which is slated for presentation in January, and the Board unanimously agreed not to accept payment for attending meetings. An update was also provided regarding the creation of a plaque to express appreciation to Jim Hampshire for his service.

The meeting agenda includes the acceptance of the November Financial Report and the District Manager/Operator Report, which will provide updates on the Lagoon project (including REAP Grant) and the status of RIG award reimbursement, as well as the holiday schedule. Old business centers on discussing Board Member Training classes. New business involves a discussion of the 2026 Budget led by Bill Malone and a discussion regarding payment for Board Members attending training classes.

The meeting agenda includes reviewing the December Financial Report, including the 2025 Fiscal Year Financial Report. Key discussion points from the District Manager/Operator Report involve discontinuing responses to anonymous calls, an update on the RIG award reimbursement, and an update on the Lagoon Evaporative project. Old Business items scheduled for discussion and/or vote are the approval of a Policy for Fee for damage to new electronic meters and the review/approval of the Proposed 2026 Budget. New Business includes a Resolution approving an application for a Clean Water State Revolving Fund (CWSRF) loan from the OK Water Resource Board (OWRB) and a discussion regarding potential water and sewer rate increases.

The meeting was called to order by the Secretary/Treasurer at 7:00 PM. The meeting was adjourned shortly thereafter at 7:02 PM due to a lack of quorum. The District Manager was also present.

The meeting commenced with the Chairman calling the meeting to order. The Board approved the minutes for the September 9th meeting, the October 14th meeting, and the November 14th Special Meeting. Financial statements for September and October were accepted, with direction given to reprint the October Balance Sheet using the Accrual Basis. A new Board Member, Glenn Hinton, took the Loyalty Oath. The Manager's Report provided an update on projects and funding. The Board moved into Executive Session to discuss Annual Holiday / Merit Bonuses, subsequently approving specific bonus amounts for several employees. Unforeseen new business included a discussion about expressing appreciation to Jim Hampshire for his service, with two members tasked to explore options.